Recruitment Policy for Group C & D Staff

Samaira Education Welfare Society (Registered under Uttarakhand Cooperative Societies Act, 2003)

1. Preamble

This policy governs the recruitment of Group C and D support staff (clerical assistants, drivers, cooks, cleaners, security guards, housekeeping staff, gardeners, etc.). It ensures:
Fair, transparent, and merit-based selection aligned with the International Labour Organisation’s principles of Decent Work.
Adherence to Rochdale Cooperative Principles of democratic control, fairness, and community welfare.
Equal treatment and dignity of all categories of staff, regardless of the nature of their work.

2. Objectives

To recruit reliable and competent support staff essential for smooth administration.
To uphold the dignity of manual and routine labour by recognizing their contribution.
To guarantee fair wages, equal opportunity, and safe working conditions.
To provide avenues for training, skill enhancement, and career growth for Group C & D
employees.

3. Scope

This policy applies to all appointments of Group C & D staff made by the Society, whether temporary, contractual, or permanent.

4. Guiding Principles

A. International Labour Organisation (ILO) Principles
● Freedom of Association & Collective Bargaining (Conventions 87 & 98).
● Non-Discrimination & Equal Pay for Equal Work (Conventions 100 & 111).
● Decent Work Agenda: Adequate wages, safe working environment, rest periods.
● Forced Labour & Child Labour Prohibition (Conventions 29 & 138).
B. Rochdale Cooperative Principles
● Voluntary & Open Membership – no discrimination on caste, gender, or religion.
Economic Participation – fair wages, social security, provident fund, ESI.
● Education & Training – capacity building for low-skilled staff.
● Concern for Community – preference to local candidates where feasible.

5. Classification of Staff

Group D Staff: Cleaners, Cooks, Housekeeping, Security Guards, Gardeners, Peons.
Group C Staff: Clerks, Drivers, Office Assistants, Computer Operators, Lab Assistants, Receptionists.

6. Eligibility Criteria

A. General
● Nationality: Must be a citizen of India.
● Age: 18 – 40 years (with relaxations for SC/ST/OBC/Persons with Disabilities as per
Govt. norms).
● Character: Good moral conduct; mandatory police verification.
● Health: Physically and mentally fit (Medical Fitness Certificate required).
B. Educational Qualifications
● Group C: Minimum Class XII or equivalent. For clerical/computer posts, must have a Diploma in Computer Applications.
● Group D: Minimum Class VIII pass. For cooks/housekeeping staff, formal/informal training in the trade is desirable. For security guards, preference to ex-servicemen.
C. Experience
● Minimum 2 years’ experience in relevant role.
● Freshers may be considered if training facilities are available.

7. Recruitment Process

A. Vacancy Identification
● Needs assessment by Administrative Committee.
● Approval of Managing Committee.

B. Notification

● Public advertisement in local newspapers, notice board, website.
● Clear mention of post, qualifications, wages, contract terms.
C. Application Procedure
● Standard application form with bio-data, certificates, references.
● Priority to local candidates and cooperative members’ families (without compromising
merit).
D. Selection Procedure
1. Scrutiny of Applications – check eligibility.
2. Written Test / Skill Test (if applicable):
○ Clerks → Basic typing & computer test.
○ Drivers → Driving test with license verification.
○ Cooks → Practical cooking demonstration.
○ Cleaners/Housekeeping → Knowledge of cleaning protocols.
○ Security → Physical fitness and basic safety test.
3. Interview – assess attitude, discipline, and communication.
4. Final Selection – based on merit list, with weightage:
○ 50% skill test/written
○ 30% interview
○ 20% experience
E. Appointment
● Appointment order issued by Managing Committee.
● One-month probation period (extendable to 6 months).
● Mandatory police verification & medical check-up.

8. Terms of Employment

A. Nature of Employment
● Initially contractual (6–12 months).
● Confirmation into regular service subject to performance review.

B. Wages & Benefits
● Group C: ₹20,000 – ₹28,000 per month (depending on post).
● Group D: ₹14,000 – ₹18,000 per month.
● Overtime Allowance as per Minimum Wages Act.
● Statutory Benefits:
○ ESI (Employee State Insurance)
○ Provident Fund (EPF)
○ Gratuity (on completion of 5 years)
○ Paid leave, maternity/paternity leave
○ Uniforms for security/cleaning staff (provided by Society)
C. Working Hours
● Maximum 8 hours per day / 48 hours per week.
● Weekly rest day (Sunday or as per duty roster).
● Overtime limited and compensated as per law.
D. Code of Conduct
● Punctuality, discipline, honesty.
● No alcohol/drugs during working hours.
● Respect for the cooperative’s values and community.

9. Training & Capacity Building

Induction Training for all recruits.
Skill development workshops (hygiene, safety, first aid, fire-fighting).
Literacy and financial education for less-educated staff (aligned with Rochdale Principle
of Education & Training).

10. Performance Appraisal

Annual confidential report by immediate supervisor.
Criteria: Attendance, discipline, work quality, initiative.
Used for contract renewal, increments, and confirmation.

11. Grievance Redressal

Staff may approach the Staff Welfare & Grievance Committee.
Issues (wages, working conditions, harassment) resolved within 30 days.
Appeal possible before the Managing Committee.

12. Termination of Employment

One-month notice by either party.
Right to appeal before the Board of
Summary termination possible in cases of gross misconduct (theft, violence, willful
negligence). Management.

13. Equal Opportunity & Anti-Discrimination Clause

No discrimination based on caste, gender, religion, disability, or political beliefs.
Reservation benefits as per Government of India norms.
Preference to women candidates and differently-abled persons in suitable roles.

14. Health, Safety & Welfare

Mandatory use of protective gear (gloves, masks, boots for cleaners).
Safe drinking water, rest rooms, and first aid kits at the workplace.
Annual health check-up organized for all support staff.

15. Policy Review

Reviewed every 3 years or earlier if required by law or International Labour Standards.